General Exhibitor Questions & Answers
How can I register to exhibit?
Click here to view our become an exhibitor page and learn more about each site. Once you enter your email address to set up an account, you’ll be able to pick your sites and booths, add elements, etc. We look forward to seeing you there!
What is included in my booth?
10’ x 10’ Booths – One 8’ high x 10’ wide blue/ white/white/blue back wall drape, two 3’ high blue side rail drapes, one 8’ skirted table (blue), 2 contour chairs, and one 7” x 44” ID Sign.
20’ x 20’ ISLAND Booths – No draping, divider rails, or ID Sign. Optional booth carpet and padding can be contracted through ExpoPlus if desired.
How do I request Internet, electricity, furniture, etc.?
A secure wireless internet connection for running credit card transactions is available for $50 and is an add-on to your exhibitor registration or available on site from Teach Them Diligently.
Electricity is purchased directly from the venue. The information is in the decorator’s Exhibitor Kit for the specific site you are exhibiting at.
Furniture is requested via the decorator. More information is in the site-specific Exhibitor Kit.
What are the Exhibit Hall hours? (and setup times)
Setup/Tear Down Hours
Setup: Thursday 10 am – 6 pm
Tear Down: Saturday 6:00 pm – 10 pm
Exhibit Hall Hours
Thursday 7:00 pm – 9:00 pm
Friday 10:00 am – 7:30 pm (Exhibitors may enter the hall 45 minutes prior)
Saturday 10:00 am – 6:00 pm (Exhibitors may enter the hall 45 minutes prior)
Leaving the exhibit hall early and not serving customers within the designated exhibit hall hours without prior approval will put in jeopardy your future participation in Teach Them Diligently events. We are flexible on breaking down early as long as you can still serve customers shopping the exhibit hall.
How many badges will I receive?
Two (2) exhibitor badges will be provided per booth. (Example: 3 booths purchased – 6 badges will be provided.) Additional badges may be added to your exhibitor registration.
What advertising opportunities do I have?
Interested in sponsorship or other advertising opportunities? Download our media kit.
Bag stuffers
Sponsorships (mini conference, attendee/speaker/exhibitor badges, etc.)
Printed Program
Online/email marketing
Can I or my family participate in children/teen programs, men’s breakfast, etc.?
If you are interested in registering for the Children’s Program, Teen Program, Robotics Program, or Men’s Breakfast, etc. please email [email protected] for instructions to register for these events.
Nashville, TN
February 27-29, 2020
ExpoPlus online ordering (tables, chairs, setup labor, etc.) ExpoPlus will contact you with your login information.
Gaylord Opryland
Ryman Exhibit Hall B1-B4Loading Dock Address:
2816 Opryland Drive
Nashville, TN 37214Loading Dock Map
Loading Dock Locations
Parking
- A marshaling yard is available for trailer parking (see upper right corner of Loading Dock map above)
- Self-parking is $7 per car per day for those staying at the hotel (discounted from $32).
- Self-parking for those staying offsite is $32 per day.
- Valet parking is $40 per day.
- Free parking is available at Opryland Mills (free shuttle available or 10-15 minute walk).
Tax Information
Nashville has state and local tax rates. For more information visit the Tennessee DOR. Scroll down to the ‘Sales and Use Tax’ link.
Transient Vendor License (Gaylord is in the Urban Services District)
Travel Information
Book your hotel at the discounted Teach Them Diligently rates. The link has hotel information including rates, shuttle rates, amenities, etc.
Nashville International Airport (BNA)
Caravan Service from Nashville to Rogers
ExpoPlus will have forms available in Nashville if you would like to send your items from Nashville directly to Rogers.
Rogers, AR
March 26-28, 2020
ExpoPlus online ordering (tables, chairs, setup labor, etc.) ExpoPlus will contact you with your login information.
The Grand Ballroom (exhibit hall) is carpeted.
Embassy Suites Northwest Arkansas Hotel, Spa & Convention Center
Grand Ballrooms I-VI
3303 Pinnacle Hills Parkway
Rogers, AR 72758Loading Dock Location
Parking
Self-parking is complimentary.
Valet parking is $7/day.
Tax Information
- Tax forms will be handed out on-site and you will mail them along with payment to the Arkansas Department of Revenue.
- The only time a vendor will need to fill out for a Arkansas sales tax permit is if they are selling items three or more times per year.
- Non-profits are required to remit sales tax unless they are listed in Arkansas DF&A’s Revenue Rules GR-31 or if they have a letter from the DF&A’s legal department stating they are exempt from collecting and/or remitting sales tax.
Arkansas State, County & City Tax Rates
Travel Information
Book your hotel at the discounted Teach Them Diligently rates. The link has hotel information including rates, amenities, etc.
Northwest Arkansas Regional Airport (XNA)
Airport shuttles
Caravan Service from Rogers to Waco
ExpoPlus will have forms available in Rogers if you would like to send your items from Rogers to Waco.
Waco, TX
April 2-4, 2020
ExpoPlus online ordering (tables, chairs, setup labor, etc.) ExpoPlus will contact you with your login information.
To purchase electricity, please submit this Waco Electrical Form to the Waco Convention Center.
The Waco Convention Center offers carts to move your exhibit materials to your booth space, or you can bring your own.
Waco Convention Center
100 Washington Ave
Waco, TX 76701
Parking
The Waco Convention Center has free parking near the loading dock.
Mobile, AL
May 7-9, 2020
Scroll to the end of this page for general questions about exhibiting.
ExpoPlus online ordering (tables, chairs, setup labor, etc.) ExpoPlus will contact you with your login information.
Mobile Exhibitor Kit Inclusion from convention center
Note – A secure wireless internet connection is available for $50 for the entire convention. You may add this on to your exhibitor registration or on-site from Teach Them Diligently.
Arthur R. Outlaw Mobile Convention Center
South Exhibit Hall
One South Water Street
Mobile, AL 36602
Loading Dock Location
Mobile Convention Center has a few carts available to move your exhibit materials to your booth space, or you can bring your own.
Parking
An exhibitor may unload vehicles by utilizing the Service Drive. There will be uniformed attendants to direct you for off-loading. The Garage should only be used for small equipment that does not require a flatbed cart to transport. Parking at the Convention Center is $5.00 per vehicle, per day. All exhibitors will be allowed in and out privileges (based on availability) when the parking booth is manned.
A gravel surface lot is also available for trailers and oversize vehicles. Please see parking attendant for more information.
Travel Information
Book your hotel at the discounted Teach Them Diligently rates. The link has hotel information including rates, shuttle rates, amenities, etc.
Mobile Regional Airport (MOB)
14 miles SW
Pensacola International Airport (PNS)
57 miles NW
See more PNS info here
Gulfport-Biloxi International Airport (GPT)
72 miles E
Caravan Service from Mobile to Denver
ExpoPlus will have forms available in Mobile if you would like to send your items from Mobile directly to Denver.
Denver, CO
May 21-23, 2020
ExpoPlus online ordering (tables, chairs, setup labor, etc.) ExpoPlus will contact you with your login information.
Gaylord Rockies Resort & Convention Center
Aurora Hall 2
6700 North Gaylord Rockies Blvd
Aurora, CO 80019
Loading Dock Location
Tax Information
Sales Tax Rates Lookup Tool
City of Aurora Temporary Retail Business/Sales Tax License
State Sales Tax Instructions and Forms (includes videos to help you fill out the forms and file)
State Sales Tax Account/ License
Special Event License (different forms if you are doing one event in Colorado or you participate in multiple events)
Travel Information
Book your hotel at the discounted Teach Them Diligently rates. The link has hotel information including rates, amenities, etc.
Denver International Airport (DEN)
Gaylord Rockies Resort is about a 15 minute drive from the Denver International Airport (DEN). The resort does not offer an airport shuttle. They suggest:
- Super Shuttle (estimated $37-47 one way)
- Taxi (estimated $20 one way)
- Commuter train /scheduled shuttle service from commuter rail stop. Take the train from the airport to 61st & Pena Station.
Caravan Service from Denver to Columbus
ExpoPlus will have forms available on site if you would like to send your items directly to the next event.
Columbus, OH
May 28-30, 2020
ExpoPlus online ordering (tables, chairs, setup labor, etc.) ExpoPlus will contact you with your login information.
Loading Dock Address :Battelle Grand Loading Dock
500 N. 3rd St.
Columbus, Ohio 43215 Loading Dock MapParking
For large vehicles, there are two surface lots – East and North. For more locations and information for all lots and garages, click here.
Off-site self-parking is available at the Chestnut Street Garage, located one block south of the hotel and accessible via an enclosed and covered walkway. Parking at Chestnut Street Garage can be charged to your room. 20% Discount for hotel guests parking in the Chestnut Street Garage (Rate includes in/out privileges)
All vans must be parked with the Valet or in the
East Lot. The Chestnut Street Garage cannot accommodate vans.
Travel Information
Book your hotel at the discounted Teach Them Diligently rate. The link has hotel information including rates, amenities, etc.
John Glenn Columbus International Airport (CMH)
Airport Shuttle
COTA AirConnect is $2.75 per ride.
Service every 30 minutes
6 a.m.-9 p.m., 7 days a week
Additional transportation options can be found on the
Tax Information
Ohio Sales & Use Tax Rates finder (zip code is 43215)
Sales tax rate Columbus is in Franklin County
Register for an Ohio Vendor’s License
Athens, GA
June 11-13, 2020
ExpoPlus online ordering (tables, chairs, setup labor, etc.) ExpoPlus will contact you with your login information.
Classic Center
300 N Thomas Street
Athens, GA 30601
Facility Map
the Exhibit Hall IS carpeted
Order Equipment and Services Online
Parking Information here.
Travel Information
Book your hotel at the discounted Teach Them Diligently rate.
Hartsfield-Jackson International Airport
Tax Information
Georgia Department of Revenue or 877-423-6711
Sales Tax Rates (Clarke County)
Out of State Sellers information
